View purchase order

Use this inquiry to perform the following actions:

• Search by purchase order number, by supplier code, by supplier name and display the details of a purchase order line.

• Perform a Purchase receipt directly from the purchase order line.

General overview

Open: Receipt > View purchase order

Operating mode

The initial page displays optional selection criteria.

1. You can enter the Expected receipt date. You can also select the Purchase order number.

2. Tap Search.

   • If you have selected a purchase order number, the purchase order lines display directly (go to step 4).

   • If you have not entered any purchase order number, the list of purchase orders displays.

3. Scan, select or enter the purchase order number. You can also search by scanning or entering the product code or product description, the supplier code or the supplier name. The list of purchase order lines displays.
4. You can perform the following actions:
   • Tap a line to display the detail.
   • Tap Purchase receipt to go this transaction with the preloaded selected purchase order and supplier.

Step by step

Select a purchase order

The header displays the current stock site defined in the Site screen. You cannot modify it on the current page.   You can enter optional selection criteria: The Expected receipt date. It defaults to today's date. You can change it or leave the field blank. The Purchase order number.

Tap Search to display the list of purchase orders (if you have not selected any purchase order number) or the list of purchase order lines (if you have selected a purchase order number).

List of purchase orders

The list displays open purchase orders that meet the following conditions:

• The purchase order receipt site is the current stock site.

• The receipt status is not closed.
• The signed status is one of the following: In full, Not managed or Automatic.

• The purchase order has at least one purchase line which is not closed.
• The purchase order has at least one purchase line whose expected receipt date is before or today's date or the date entered as a selection criteria.

Use the Search field to filter the content of the list: scan or type manually a purchase order number, the supplier code or the supplier name.     The list is sorted by purchase order number. For each purchase order, it displays the following information;   Purchase order number Supplier name Supplier code

Scan or tap a purchase order to display the purchase order lines.

List of purchase order lines

The list displays purchase order lines that meet the following conditions:

• The receipt site is the current stock site.
• The line Status is not Closed.
• The Request source is not a Direct order.
• The WIP status is Firm.
  
• The purchase order quantity line is not Closed.
• The expected receipt date of the line is before or today's date or the date entered as a selection criteria.

The header displays the following information: Purchase order number selected Supplier code   The sub-header displays the number of purchase order lines. Each record displays the following information: Product code Product description Purchase order line number Ordered stock quantity remaining to receive and purchase unit Expected receipt date   Example Product RAW302 in on line number 2000. 21000 LB should be received on October 14, 2020. Go to the Purchase receipt transaction to preload the selected purchase order and supplier.

Tap a purchase order line to display the details.

Purchase order line details

The header displays the following information: Product code Description code Purchase order number Ordered quantity remaining to receive and purchase unit Expected receipt date